The Beck Institute for Cognitive Behavior Therapy (BI) is a nonprofit with a 25-year history of commitment to its mission of disseminating CBT (Cognitive Behavior Therapy) and serving as the source for CBT excellence. Our employees form a high-energy, high-performing work team, and one with no silos; instead, our solution-focused approach harnesses the power of team excellence and problem-solving. Our embrace of the learning curve permits a freedom of thought and effort that informs our work, ultimately allowing us to do what we do best: improve the mental health of countless individuals, worldwide.

At BI, we work hard, deliver on our promises, value a healthy work/life balance, and say ‘yes’ to opportunity. Our current growth mode has us seeking skilled and committed, like-minded individuals who will share in our organizational culture and vision. If this is you, we hope you will consider joining us as we make a difference on a global scale.

Administrative Assistant

Position Details

Position Type: Full time, Non-exempt

Reports to: Administrative Director

Salary Range: $30,000 – $35,000/year

Position Description

While responsible for providing invaluable administrative support to executive and managerial staff, the Administrative Assistant position is one that offers a unique, firsthand experience of nearly all facets of organizational operations including human resources, risk management, and vendor management in addition to general office. The successful candidate must be outcome-oriented, adept at working in a fast-paced environment, able to track multiple projects with precision and alacrity, and responsive to an adjusted work flow based on emergent priorities.

Responsibilities

  • Schedule applicant interviews, assemble files, conduct requisite background checks, and support other facets of the recruitment process
  • Maintain personnel files and conduct file audits, maintain the key fob directory, update labor law posters, and other duties as part of routine personnel maintenance
  • Assist with the planning and organization of staff lunches, appreciation, and wellness events
  • Maintain the Office Calendar and schedule staff appointments including the monthly all-staff meeting, annual performance planning sessions, semi-annual regulatory trainings, and other appointments by request
  • Serve as first contact for office benefits broker, assist with annual health benefits renewal, and other tasks in support of employee health benefit administration
  • Keep accurate and current organizational insurance policy records and assist with annual policy renewals
  • Track the contract negotiation process from receipt/generation to review, execution, and countersign
  • Serve as first contact for office vendors
  • Facilitate the proper operation of staff technology and schedule routine equipment maintenance
  • Report and track tenant concerns with building management
  • Coordinate Management and Executive travel
  • Perform general office duties including faxing, filing, copying, scanning
  • Attend staff and training department meetings
  • Manage special office projects and support office staff and operations as requested

Ancillary duties

Requirements

  • High School diploma or GED required; bachelor’s degree preferred
  • Excellent interpersonal skills and verbal and written communication
  • Must be computer savvy and proficient in Microsoft Office, especially Word, Outlook, and PowerPoint
  • Knowledge of standard office equipment operation
  • 2+ years of administrative support experience is preferred

To apply:

Submit current resume or curriculum vita to:

Julie Snow Regan, Administrative Director

jsnowregan@beckinstitute.org

NO PHONE CALLS PLEASE